Orlando, Florida
All American Music Festival
Disney World
Universal Orlando® Resort
New York City
Washington, D.C.
San Antonio
New Orleans
Los Angeles
More Destinations

What’s New?
About Us
Why Us
Photo Gallery
Student Group Travel

Our Services
Contact Us
FAQ/Tips & Tools

Posts Tagged ‘travel with large groups’

Student Group Travel Tip #2: Be Flexible

Friday, December 16th, 2011

The less rigid your group travel plans, the easier the planning and coordination process will be. Instead of having a definitive weekend in mind, decide that you want to travel in May and adjust travel dates accordingly. Many band and choral directors come to American Tours and Travel knowing that they want to take their group on a performance trip in the Spring of 2017, but leave the destination and exact dates open for recommendations. There are numerous benefits associated with a flexible travel schedule, including:

Potential for Lower Rates

Maintaining a flexible itinerary and arrival and departure schedule ensures that you will be able to secure the lowest rates available. Traveling on Memorial Day weekend is much more costly than flying the weekend before or after. Being open to these changes will increase the affordability of your trip, allowing more room in the budget for the fun stuff, like meals and attractions.

Reduced Stress

Even the best laid plans can require a little finessing to make things work. Knowing that things aren’t set in stone and that you may have to ‘go with the flow’ to keep your travelers happy will reduce the stress involved in planning and executing a major student travel trip. Be prepared but open to the natural evolution that is often a necessary component in getting large groups of people to work together toward a common goal.

Happier Travelers

At the end of the day, it won’t matter to your students if a plane takes off at 7am or 11pm. They are just happy to be competing, performing, enjoying time with friends and maybe getting a day or two away out of class! A flexible schedule can often mean the difference between running through Disney World in less than 3 hours because you’ve got a bus to catch and spending a leisurely day at Universal Studios–riding the Hulk 3 or 4 times and capping off the day with chilled Butterbeers from The Wizarding World of Harry Potter. Which one do you think your students would prefer?

Now is the time to start planning all of your trips for the upcoming 2012-2013 school year! Contact us today to begin making arrangements!

Image via.
Group Name:
Group Type:
No. of Travelers:
Desired Destination:
  If Other:
Desired Date:
  • Universal’s Race Through New York With Jimmy Fallon
  • Universal Orlando’s newest attraction, Race Through New York Starring Jimmy Fallon, will officially open April 6.


  • Universal’s Volcano Bay™ Grand Opening May 25
  • Universal’s Third Park Rises Volcano Bay will span 30 fully immersive acres and feature a variety of experiences that range from daring to serene. Dozens of unique attractions will offer something for everyone, including a multi-directional wave pool with sandy beaches, a peaceful winding river, twisting multi-rider raft rides, speeding body slides that drop from […]